Teacher Contract and Expectations Form

The Spring 2025 semester of Children’s Fine Art Classes Online (CFAC) begins the week of January 13, 2025. This will be a 10 week semester, and classes should end before or after Spring Break.

The below form serves as acceptance of a contract to teach a Children’s Fine Art Class (CFAC)/Academy of LVA class for Louisville Visual Art, Inc. (“LVA”).  Acceptance of the terms and conditions are outlined in the Teacher Expectations, Policies & Procedures listed below. Please make a copy of this contract letter for your records.

  • If you are a new CFAC or Academy teacher, please send the W9 form, and the Central Check Registry form along with a copy of your driver’s license.

Teachers Expectations, Policies, & Procedures

Faculty

Teachers for CFAC classes must be either a professional artist and/or a certified art educator. Each may be observed on-site at least one time during the semester by a member of the Children’s Fine Art Classes Education Committee or an LVA staff educator. All Teachers in the Children’s Fine Art Classes program will be independent contractors who are engaged on a semester-by-semester basis, and LVA reserves the right to cancel any CFAC class prior to the start of the semester term for any reason.

To be eligible to teach CFAC, or LVA’s Open Doors program, teachers must consent to a mandatory confidential background check conducted by the Kentucky Cabinet for Health and Family Services or any other agency LVA determines is appropriate. The LVA reserves the right to update this records check at any time without notice to the individual, so long as the individual is a contract employees teaching in either the LVA CFAC program, or Open Doors. All records will be kept confidential. By completing the following form you are consenting to this background check.

Compensation

CFAC and Academy Teachers will be paid $900 for the full 10 week semester.

Academy (tuition-based high school teachers) will receive an $100 stipend for out of class research into university programs that might suit their students interests and needs, gallery exhibitions that would interest their students, etc. We want to ensure all Academy teachers are responding to the individual needs of their class and this stipend makes that possible.

Expectations of Faculty

Faculty members will be expected to:

  • Attend the required teacher’s meeting (in-person or online) during the semester for which they will be compensated at the rate of $50.

  • Keep accurate classroom records including attendance and other statistics, due at the end of the semester.

  • New teachers, provide one lesson plan according to the CFAC Handbooks, for their classes, please send in your lesson plan by January 15, 2025. If you have not done so already provide a current resume, due by January 15th.

  • New teachers, provide a head shot, a class description about the class/teaching method (this paragraph can be done below in the contract), due asap. Specifications for the head shot: color photo, 300 dpi, JPEG, at least 5” x 5”.

  • Be an enthusiastic ambassador for Louisville Visual Art that makes the Children’s Fine Art Classes possible.

  • Mat, label and deliver student artwork for the Annual CFAC exhibits.

Policies & Procedures

  1. Registration: Only properly registered students are allowed to attend CFAC classes. You will be notified of registered students by mail, email, and/or phone by start of classes. If a non-registered student tries to attend class, please ask the child to leave and request that the parents contact Annette.

  2. Attendance: Please email Annette after your first class if registered students do not attend so that she may add students if there is a waiting list for your site.

  3. Discipline: Behavior problems are not usually a concern and are unacceptable. If problems do arise, please first talk with the student; next step if unimproved is for the teacher to contact the parent to attempt to resolve the issue. Please use email for this so that we have a record— you will need to copy annette@louisvillevisualart.org on the email so we are aware.

  4. Make Up Snow Policy: If the schools in your CFAC district are closed, CFAC classes will not meet. Saturday instructors have the option of notifying their students Friday evening to cancel a Saturday class. Make-up classes will be added onto the end of your schedule, same time, same place. Please copy Annette on the emails for make-up classes/last day of classes you send out so that she is up to date if a parent calls to ask about class status.

  5. CFAC and Academy Exhibition : At the end of each semester, each student is asked to exhibit one painting or drawing to Louisville Visual Art for use in the annual spring Academy exhibition. This is one of the stipulations parents agree to by signing the consent form during registration. (This Academy art may offered up for sale, if not, artwork will be returned to students).

    1. All students who complete the classes are required to donate one piece of art for each semester they attend CFAC classes.

    2. If a student has not completed the semester because of attendance or has unfinished artwork, it is not necessary to turn in a painting or drawing for that student. It will be the responsibility of the teacher to explain to the student why their artwork will not be included in the spring CFAC exhibition. Please list the students on the teacher survey that will not be able to participate in the exhibition.

    3. At the end of the semester all artwork must be delivered to Annette Cable, Louisville Visual Art 1538 Lytle St, Louisville, KY 40203. Artwork submitted must be matted, wrapped and labeled at or during the time of delivery.

  6. Payment: Checks will be issued when all student artwork and the teacher survey are submitted to LVA.

We highly recommend that you send a letter home to students on your first day of class explaining these policies, and offering a phone number and email address where you may be reached. It will help you immensely on a snow day/virtual day.